MNC Consulting Group Newsletter
July 2011
The Efficient Organization
 
Focal PointSteeling Focus
 

I have often been told that I do an extraordinary amount of work in a short period of time. Those same individuals have told me that there is no way they could accomplish as much as I do in the same amount of time. I believe the difference is in the way we work.

 

If you spend many hours "after hours," then you need to work more efficiently. What that means is that any task you undertake needs to be done with clear purpose and focus. And the way to have clear purpose and focus is to stop thinking and start doing.

 

We've all heard of 'to do' or 'action' lists. When I was younger, I balked at the thought of keeping such lists because I was quite adept at remembering everything I needed to get done every day plus the next few days or weeks. But that was then and this is now. To my rescue: lists.

 

Lists serve a useful purpose and are especially freeing for the mind - decreasing or eliminating the latest and loudest issues so you can increase your focus. Keep your list on paper, on computer, on your BlackBerry, whatever makes sense for you - just as long as it's in a location where you know you'll see it every day. My list, for instance, is in my email calendar.

 

Review your list every day and then work on the most important items first. Remember to mark off completed items and bring forward incomplete items. Practice this for a month and see how much more you'll accomplish in less time. To make your practice a habit, keep at it for at least three months.

 

And by the way, a nice side effect of working from lists is that they will help decrease your stress levels which means you'll be more fun to be around - both in and out of the office. 

Pursuit of Profit
Printing
 
Less Printing for More Profit
 

Disorganization can result in documents getting lost and when (if) found are likely to be photocopied multiple times to ensure they don't get lost again. (But of course they do get lost if disorganization continues!).

 

While photocopiers and printers have given us the capabilities to produce unlimited copies of almost anything, this doesn't mean that we should make copies. Gartner estimates that worldwide, businesses spend $130 billion on office document printing and copying each year. Of that amount, 70 percent is related to operating costs such as supplies, break/fix servicing, and management. and employee interventions of the 50 million copiers, printers and fax machines in use around the world. On top of this, consider that the digital content is doubling every 18 months which gives us even more documents to print.

 

Updating your old photocopiers and printers will maximize your return-on-investment (ROI) on printing, increase productivity, increase efficiency and reduce costs. However, continuing to print for the sake of printing will negate positive returns on equipment upgrades.

 

Nothing will kill a company's profits more than disorganized leaders and staff. 

In My Humble Opinion (IMHO)
If you aren't efficient at your job, you'll never get the job done right. You'll get it done, but at what cost? More time than necessary? More cost than necessary? More stress? The way you work is far more important than the work itself. Exceptional leaders spend more quality time outside of the office. IMHO.

 

"Anxiety is caused by lack of control, organization, preparation, and action."

(David Kekich) 

About MNC Consulting Group
Our goal is to help you to dramatically increase efficiencies that immediately boost your profit margins.

 

ISSN 1925-8941   

Extreme Profits is a monthly electronic newsletter discussing how leaders can be more efficient and areas where organizations can save more money. 

 

MNC Consulting Group Ltd. - All Rights Reserved.

mary@mncconsultinggroup.com | MNC Consulting Group | 5536A Hamsterly Road | Victoria, B.C., Canada  V8Y 1S5 | 250-658-4873

   

In This Issue
The Efficient Organization
Pursuit of Profit
In My Humble Opinion (IMHO)

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