When we focus on getting things done, we typically focus on allotting time for the important and time-consuming tasks. If it’s very important and it’s going to take a long time, we must get it done first, right? Yes and no.
In prioritizing, it is easy to forget to take care of work that can be done in a minute or two; regardless of its importance. When we consistently defer doing the little things, they can become big things. And big things can be a lot harder to manage.
When we end up facing a mountain of big things, we can become overwhelmed. Overwhelm may lead to procrastination which may lead to more little things piling up and becoming big things. It becomes a vicious cycle—little work becomes big work that leads to overwhelm that leads to procrastination. This can lead to stress that eventually leads to poor health and in extreme cases, death.
Take e-mail as an example. How many opened e-mails do you have right now in your e-mail inbox? Any number above zero is too many. Why? Because as soon as you open an e-mail, an action is required that will allow you to remove it from you inbox.
If you open an e-mail and leave it in your inbox (whether or not you acted on it), the accumulating open e-mails in your inbox become electronic clutter that contribute to mental clutter. And mental clutter contributes to overwhelm. For e-mail management, follow the B-F-A-T rule.
For any task that can be done within a couple of minutes, do it immediately. If you do, you will decrease your workload almost instantaneously. You will also decrease your mental clutter. The goal is to start working on tasks that can get done quickly and then follow through to completion.
In other words—if you start, don’t stop until it’s done.
Any tasks that keep nagging at you such as the bill that needs to be paid, the appointment that needs to be made, the paper on your desk that needs to be filed—all of these things can take less than a few minutes, but as soon as you get them done, you are saving yourself from carrying them in your head as a “need to do.”
If you have thought about something more than once, but have not taken action to complete it, this is an item that must be taken care of right away; especially if you can get it done in a few minutes.
In addition to taking care of the little things immediately, do not write the little things on your “to do” list. If it takes you longer to write down what you need to do than it does to actually do it, then start doing it and don’t stop until you’re done.
A little known side-effect of doing quick tasks right away is that the action of not stopping something that you start can translate to developing good habits. For instance, if you know you need to go for a workout (the thought keeps nagging you), putting on your runners (starting) will take less than a minute. Once you’ve got them on, follow through on the task (don’t stop).
Whether at work or at home, turn nagging thoughts into actions and start working on all the little things to completion. When you do, the inertia of your actions will result in good habits that can last a lifetime.
All you need is to get started.