Create Successful Organizations by Leveraging Records Management Programs

By leveraging their records management programs, organizations can be more efficient and productive. What this means is that organizations that follow records management principles have fewer incidents of information loss, less wasted time in looking for information, and more time spent on creative work that contributes to overall organizational success. 

All organizations can be efficient and productive through implementation of quality records management programs. Here are four ways in which records management programs can empower organizations. 

  1. Controlling the use of information. Records management programs allow organizations to ensure that only staff authorized to use information is allowed to access the information, and help identify what information must be held confidentially (and in-house), as well as what information can be routinely released to the public. A records management program takes the guesswork out of such decisions and allows staff to focus on creative work instead of wasting time searching for information that may or may not be found. 
  2. Enabling efficient, effective and competitive decisions. Through records management programs, organizations can achieve efficient, effective, and competitive decision-making capabilities because they are assured of access to the most current and accurate information when they need it. If information isn’t managed according to organization-wide standards or if documents aren’t filed in a timely manner, more time is spent searching for information. Organizations with good records management programs are well positioned to make timely and accurate decisions because they know they are working with timely and accurate information. 
  3. Enhancing enterprise content management of information holdings. Organizations that have records management programs are able to centralize their information holdings for use in (and by) many applications. For instance, they can achieve better customer relationship management, conduct better strategic planning, and contribute to innovation and organizational development. This is all possible because a records management program guarantees access to relevant and accurate information when it is required. 
  4. Interdisciplinary approach to using information. Because records management programs help organizations break down silos, cross-organizational information sharing and an interdisciplinary approach to using information becomes the norm instead of the exception. 

Information resources are a key asset of any organization’s business, so it makes sense to manage those assets using quality records management programs. Leaders that run successful organizations know that by leveraging records management programs, they can achieve lasting success for the entire organization. At the same time, less waste in records management areas means that there is more money in the bottom line.